How to Get HIPAA Compliant and Protect your Practice

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HIPAA Compliance

Overwhelmed with the process of navigating HIPAA compliance? We understand the Health Insurance Portability and Accountability Act (HIPAA) can be a bit complicated. At the end of the day, HIPAA compliance is about implementing controls and safeguards to ensure the confidentiality, integrity, and availability of protected health information (PHI) by developing policies and procedures in line with the Healthcare Insurance Portability and Accountability Act of 1996.

If you are unsure of where to begin, you are not alone. Getting the process implemented properly can be challenging and is one of the reasons why it is best to partner with an expert. MedPro Disposal has a team of experts who can help you with the entire process. With the team’s expertise in HIPAA compliance, you don’t have to worry about the complexities of the requirements and the process. In addition to providing everyone who is interested in a free annual risk assessment, we help create and deploy customized policies and procedures and support on-going employee training and enablement.

The HIPAA Omnibus Rule is the largest legislative change surrounding the responsibility to secure protected health information (PHI). HIPAA requires all healthcare practices and their business associates to implement proper safeguards to protect PHI. Violations to a HIPAA regulation can result in penalties to your practice ranging from $10,000 to $1.5 million per year. As such, it’s critical that your practice is on the path towards 100% HIPAA compliance. MedPro Disposal has created a checklist to help your organization comply and meet HIPAA compliance requirements:

1. Complete your Annual HIPAA Risk Assessment 

One of the more recent regulatory changes is a requirement to perform an annual self-assessment to identify any area of risk or potential security deficiencies. This is the first step towards getting compliant and our team of experts will work with you in evaluating your risks and vulnerability. Through a multi-point, self-paced online risk assessment, our team will then be able to assess your current security safeguards and review your policies and procedures. The team will evaluate the possible effects of a security breach and classify the threat whether it is high, medium, or low. Once the risk assessment is completed, we can provide you recommendations on how to be HIPAA compliant with your security measures.

This service is offered at no cost, even if you’re not a current MedPro Disposal customer. Click here to get started.

2. Customized HIPAA Policies and Procedures

When it comes to HIPAA policies and procedures, you must have your own set of regulations that is unique to your business. Our team of experts will create HIPAA compliant policies and procedures tailored fit for your organization which will address the challenges of your business. If you have existing policies and procedures, our experts will evaluate and enhance it for you. We can also customize HIPAA policies and procedures, business associate agreements, employee training, data back up, and emergency response specifically for your organization.

3. Review Business Associate Agreements

Do you have an existing contract with a business associate? Our team will review the agreement if it contains information that a Business Associate Agreement should have. You could get fined for having an incomplete agreement. While some fail to sign an agreement with a business associate, some have entered into an unnecessary agreement with vendors who don’t have access to Protected Health Information (PHI). MedPro Disposal’s team will review these failures and unnecessary efforts for you, so you can save time and resources.

4. Conduct Regular Employee Training

It is a HIPAA requirement for employees and business associates to conduct employee training. Our team who are experts in HIPAA compliance will help implement constant education for employees and conduct training to new ones. Your employees play a huge role in the success of your HIPAA compliance.

5. Assess Data Backup

Is your business equipped with a data backup solution? Is it HIPAA compliant? This can be a daunting task if you are not an IT expert. We will help create and implement HIPAA compliant data backup solutions for you. So, you don’t have to worry about lost data and lost opportunities during downtimes. Get in touch with our team before creating your data backup solution.

6. Emergency Response Plan

You are dealing with sensitive personal health information, which under HIPAA, you are required to have a recovery plan in case of fire, vandalism, natural disaster, or system failure. MedPro Disposal’s team can create an emergency response plan for you that you and your team can carry out in the fastest turnaround time. The plan will also explain how confidential data will be restored without violating HIPAA.

Is HIPAA compliance challenging? Leave it to the experts who know it best. Partner with us and we’ll make HIPAA compliance one less worry for you.

Get in touch with our team to get a free risk assessment.